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Post-lock down step 2 Emergency Covid-19 DSCG Arrangements valid from 20 May 2020

According to the latest indications given by the Rector of UNIMORE, the continuation of the pandemic, although showing hints of improvement, requires us to be still very cautious in resuming normal working activities. In compliance with current Italian Government provisions, all didactic activities will continue in distance at least until the end of August 2020.

Concerning institutional and research activities, it is mandatory to comply with the UNIMORE provisions for contrast and containment of Covid-19 and the University Guidelines Phase 2 Covid-19 Emergency sent by the Rector in date 16 May 2020.

In addition, the following arrangements are issued for the DSCG:

1. The Department will remain close to public until August 31st, 2020.

2. Front office for FIM-DSCG-DSV will be active in Via G. Campi 287 h. 8,30-18,00 till 22 May. From May 25th, regular front office will also be activated at UNIMORE 103, Via Campi 103 from 8,30 to 18,00.

3. Entrance to and staying inside the Department are allowed only to structured personnel and doctoral students, post-doctor, temporary researchers, master students in thesis’s stage at the following conditions:

  • Having a written permission by the Head of Department compiled according to the form given by the University (Allegato_1_AUTO-DICHIARAZIONE_PERSONALE_STRUTTURATO for structured personnel and Allegato_1_AUTO-DICHIARAZIONE_PERSONALE_NON_STRUTTURATO for not-structured personnel, as doctoral and post-doctoral etc.);
  • For not-structured personnel, the contemporary presence of the Tutor (or a structured personnel delegated by the Tutor) is mandatory;
  • Access is allowed only to those who do not present symptoms attributable to the infection by Covid-19 (T ≥ 37.5 ° C, cough, cold, sneezing, breathing difficulties, absence of taste and smell, muscle pain, diarrhea). The signature of the request form for access to the facility (Annexes above) is valid as self-certification of lack of symptoms attributable to COVID-19;
  • Entrance is allowed only by using the badge from 8,00 to 18,00;
  • As soon as you enter the Department, put on a surgical mask and sanitize your hands using the disinfectant gel. For the best result, actively rub for at least 10 s. If necessary, repeat the operation. Surgical masks, sanitizing gel and gloves disposable are available at the main entrance (1st floor concierge);
  • Always wear the surgical mask in all common spaces within the building MO51 and maintain a distance of 1.5 m between people, avoiding any form of contact;
  •  Access only the office area of ​​competence and, during your stay, always keep the door closed. In your office, the use of the mask is optional. Inside of each office, even if larger than 20 m2, cannot operate more than one person at a time. Therefore, for the offices shared by two or more people, the presence will be made alternate on days (rotation criterion). Since it goes against the principle of limiting as much as possible the movement of people, alternating during the same day will be authorized only exceptionally. In that event, before of the entrance of the new person, it is necessary to leave the office window open for at least 30 min;
  • It is possible to carry out research and teaching activities (video recording only) in the laboratory, considering approximately a ratio of 1 staff unit per 10 m2 (ca. 1.5 m linear distance). All staff must agree on the sharing of spaces with the responsible for the structure or its delegate, strictly respecting the constraint of spacing;
  • The use of lift is limited to one person at time. The use of stairs is to be preferred;
  • Use disinfectants made available by the University / Department to clean surfaces

you come into contact;

  • To dispose of used devices, use collectors with a lid specially prepared in the structure and located at the main entrance (1st concierge plan);

4. The technical-administrative staff will continue to work in smart-working mode for all activities that allow it. Work in the presence is authorized, with the authorization of the Director (filling in the form Attachment_1_AUTO-DECLARATION_PERSONALE_STRUTTURATO) or for Service Order.

5. Access to common areas is prohibited. Therefore, the basement study room remains on the moment not accessible and drink vending machines will not be usable.

6. How to use the services (loo): sanitize your hands as soon as you enter the bathroom. Before operating drain the water, close the toilet lid. Move away and close the door. Who enters next will have to wait a few minutes. Before leaving the bathroom, wash thoroughly hands and exit by closing the door, without touching the handle.

7. For the use of common copying machine and scanners, as well as all the laboratory equipment, wear gloves or disposable wipes.

8. Inside the computer rooms, microscopes and other multi-user labs, always wear gloves even if only for handling non-dangerous objects.

9. Microscope Laboratories: whenever a user starts and ends using a microscope, and even more so between one user and another, thoroughly clean the oculars proceeding as follows:

• Make a solution with distilled H2O and max 50% alcohol (better isopropyl, but it goes well denatured also)

• Moisten a kleenex (those of good quality that do not leave paper residues. Do not use roll paper and paper towels: too rough) and clean thoroughly for at least 10 s the eyepiece

• dry with a dry kleenex

10. Use of DSCG vehicles: every time the vehicle is used, it has to be sanitized the same day of delivery. Please note that for the regulation on the number of people, that can get on the car, reference should be made to the Prime Ministerial Decree of 26 April 2020. On the vehicle it is compulsory to wear gloves and surgical mask both during the trip and during sanitization operations. When cleaning, pay special attention to areas that touch each other more frequently such as the steering wheel and the gear lever. Clean the controls of the multimedia system, the door panels and the internal and external handles of the car including that of the tailgate. Clean all interior linings, even the least easy to reach. The use of nebulizers, to spray the product more widely on surfaces, it is more effective. Leave the product to act for about 30 s and then proceed to removal with the disposable cloth. Disinfectants are fine (prefer products with concentrations not less than 70%), but be careful of bleach and chlorine (concentration of active chlorine must be greater than 0.1%) which could damage internal materials like plastics or more delicate surfaces. If you do not have suitable products, prefer one simple soap and water solution, which still allows you to make a good one sanitizing the interior of the car. After the sanitization, remove gloves and mask and throw them in the unsorted collection. Finally wash your hands thoroughly.

11. Support and monitoring is expected by a departmental task force in order to ensure compliance with the safety conditions inside the building and the peers job opportunities for all staff.

12. The ventilation and summer air conditioning systems are kept deactivated. However, they can be activated only in environments where research or particular conditions required by equipment and instruments require controlled conditions.

13. The University guidelines state that “All authorized persons must strictly respect the rules of conduct and the use of the procedures and all the devices provided for professional risk prevention, including in particular what is indicated in the "Information" of the SPP, relating to the risk from Covid-19, and the activities of those responsible for checking compliance with these rules. Reporting to the Director of non-compliance with the rules by the person in charge will result in the withdrawal of the authorization for the days next. " This guideline is taken as a provision for the DSCG.



Allegato_1_AUTO-DICHIARAZIONE_PERSONALE_STRUTTURATO for structured personnel 

Allegato_1_AUTO-DICHIARAZIONE_PERSONALE_NON_STRUTTURATO for not-structured personnel